Sale Module

In highly connected and globalised market place, ways of doing business are changing rapidly. Organizations are dealing with multiple set of customers – individuals or institutional - spread across the globe. Technology is helping sellers & customers work collaboratively with more transparency, thereby benefiting both. Handling purchase process through Cloud based solutions is becoming more of norm rather than an exception.

Sales Process:


A typical sales process consists of all the steps from sending quotations to customer, receiving purchase order and releasing sales order / contract against it, dispatch of material as per terms and conditions, receiving and handling sales return of material if it is not accepted by customer for valid business reasons and receiving payments from customers.
Advance sales process includes use of sales planning and demand forecasting tools that use parameters like past sales trends & sales forecasts. Apart from planning sales & dispatch activity, it helps in material procurement & manufacturing planning as well. It gives an idea about fast and slow moving products, thereby helping management take decisions about product mix.
Some of the major tasks / challenges faced in a typical sales process are:
Handling sales side taxes while creating a sales order
1. Complex tax structures in some countries require that taxes are defined and applied properly while creating sales orders. Application of wrong tax rate may attract penalties from tax authorities. Definition and association of right tax with right product / customer by authoritative user can eliminate this issue.

2. During creation of sales order, sales executive should be required only to select product / customer and corresponding taxes should be automatically applied, thereby eliminating chances of errors.

3. Proteus ERP has a dynamic taxation module that allows the authoritative user to define taxes as per his business needs. User can add new taxes as when they are required, thereby giving total control & flexibility.
Generating sales invoice from sales orders through a single click
1. Generating sales invoice from sales orders through a single click makes process easy and fast. Sales invoice should be generated only if stock is available. The stock should typically be allocated on First Expiry First Out (FEFO) basis where expiry date tracking is crucial.

2. Proteus ERP, with its superior built in business logic, ensures that invoices are allowed to be generated only if saleable stock is available in sufficient quantity. It keeps a track of unfulfilled orders, thereby keeping a track of business opportunity waiting to be encashed. Workflow enablement of sales invoice for approval is another built-in feature offered by Proteus ERP.

3. All the accounting and taxation entries are posted automatically once the invoice is generated. This helps finance and account team to make provisions for tax payments. Accounts receivable tracking is auto-enabled once sales invoices are raised.
Capabilities to handle multicurrency operations
1. Businesses that want to succeed in the world market need capabilities to handle multicurrency operations.Proteus ERP allows sales orders to be generated in multiple currencies. All relevant accounting entries are seamlessly passed in accounts module.
Sales Return
1. Many times, customer returns the goods for various reasons such as in-transit damage, receipt of near expiry stock, expired stock or slow moving items. Handling sales return, assigning appropriate inventory location to returned goods, initiating sales return action as in generating credit note or arranging for replacement goods are the consequential processes. Reversal of accounting and taxation entries is vital from accounts perspective.

2. Proteus ERP handles the sales return process in a unique way. It auto posts all relevant accounting entries and creates unconfirmed credit note once sales return transaction is confirmed. The workflow escalates the credit note to higher authority for approval, thus ensuring control and command of chain.